CodeDay is a complex machine, and it takes a lot of focus to keep things running smoothly and get a great result.

One of the most important tools for keeping yourself sane throughout the process is to create an event plan.

What Goes Into an Event Plan?

An event plan is a shared document (we recommend using Google Sheets) which details everything that has happened, is happening, and needs to happen in order to make the event a success.

You don’t have to plan it all at once: you’ll be adding sections as you go through the organizing process. To start, you just need:

• A list of key milestones, and specific tasks which need to be accomplished to achieve them (also added into your calendar).
• Assignments for your volunteer leaders, and a plan for team meetings.
• Links to tools for easy access later.

As we go through the organizing process, we’ll add:

• Potential venues and sponsors (including their status – new, emailed, called, yes, no)
• Lists of clubs, schools, teachers, student leaders, meetup groups, and anyone else in the community, as well as assignments for volunteers to contact them.
• Potential judges and mentors you’ve met throughout the organizing process.
• A detailed budget for supplies and food.
• The day-of schedule.

<aside> 📢 The goal of the event plan is to think ahead, but it’s ok if things change!

</aside>

Download a Sample Event Plan

We’ve created a sample event plan which you can copy, fill out, and customize for your event:

https://docs.google.com/spreadsheets/d/1D1k1xSeQLkEHRxLPo46oiLZ2l4TgkQ_tGa1mVZ32wn8/edit?usp=sharing