For most events, the only thing you’ll need to do is add your mentors or judges to Clear with the appropriate ticket type. We’ll automatically:

• Send them event details and a reminder
• Let them know what to expect and their expectations
• Conduct a background check if required
• (Try to) schedule mentors for a training webinar

Scheduling

When you add a mentor to Clear, we let them know that, unless they hear from you, they are welcome to attend any time from 2pm-midnight for at least two hours. (We find these are the times when mentors can be most useful.)

If you’re managing a larger event, you may want to email mentors to schedule a shift. We’re currently developing a tool to make this easier, but you can use a Google Sheet in the meantime (similar to the one you can use for scheduling staff).

CodeDay-Added Judges and Mentors

Some people apply to be a mentor or judge on codeday.org/volunteer, or through their employer (if they’re a sponsor). We screen these people, and if they look reasonable, we create tickets for them in Clear.

Because of this, it’s super important that you add your mentors and judges to Clear, or we won’t know if you have too many.