CodeDay will conduct procurement in a manner that eliminates unfair competitive advantages:

• Contracts and RFPs must ensure objective supplier performance.
• Contracts of interest must be disclosed and properly managed. Under no circumstance will individuals review, approve, control, or influence purchases for contracts or business relationships where they may personally gain or benefit. Suppliers that develop or draft specifications, requirements, statements of work, and invitations for bids or requests for proposals must be excluded from competing for such contracts.
• Any contracts valued at more than $80,000 must be publicized and bid. Any response to RFPs must be considered to the maximum extent practical. Sole source purchases are allowed only when one or more of the following circumstances apply:
  • Supplier is specified by name in an awarded contract or grant
  • Proprietary materials and services; maintenance or service from OEM or authorized dealer
  • No substitutions available to match existing hardware/equipment/services
  • In an emergency
• CodeDay will not take any arbitrary actions in the procurement process, including:
  • Place unreasonable requirements on firms in order for them to qualify to do business.
  • Require unnecessary experience and excessive bonding.
  • Implement noncompetitive pricing practices between firms or between affiliated companies.
  • Enter into noncompetitive contracts with consultants that are on retainer contracts.
  • Specify only a “brand name” product instead of allowing “an equal” product to be offered and describe the performance or other relevant requirements of the procurement.
  • Take any arbitrary actions in the procurement process.